Corporate Accountant

Accounts Payable

• Process vendor and media supplier invoices, matching them to purchase orders, insertion orders, and approved campaign budgets
• Manage media spend pass-throughs and ensure costs are correctly coded to the right client, project, and cost category and in the right period.
• Prepare and execute payment runs in line with vendor terms and cash flow priorities.
• Reconcile vendor statements, investigate discrepancies, and maintain clean, current AP aging.
• Set up and maintain vendor records, including tax and banking details.

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Accounts Receivable

• Generate and issue client invoices across multiple billing models (retainers, project fees, media buys, commission/markup, and cost pass-throughs).
• Ensure billings are supported by signed contracts, statements of work, or approved estimates.
• Monitor AR aging, follow up on outstanding balances, and partner with account/client-services teams on collections.
• Apply receipts, reconcile customer accounts, and resolve billing queries.
• Track unbilled work-in-progress (WIP) and ensure timely conversion to billings.

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Month-End Close

• Own and execute assigned month-end close tasks to deadline, maintaining a close checklist and supporting documentation.
• Prepare and post journal entries, including accruals, prepaids, deferrals, and reclassifications.
• Maintain the integrity of the general ledger and ensure all sub-ledgers tie to the GL.

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Reconciliations & Accruals

• Perform revenue reconciliations — tying billed and recognized revenue back to contracts, campaigns, and supporting reports, and investigating variances.
• Prepare revenue accruals for delivered-but-unbilled work and cost accruals for media and vendor costs incurred but not yet invoiced.
• Manage deferred revenue for retainers and prepaid client engagements, releasing it to revenue as the work is delivered.
• Maintain prepaid expense schedules and amortize them over the appropriate periods.
• Reconcile balance sheet accounts (bank, AP, AR, accruals, prepaids, deferred revenue, intercompany where applicable) with clear, reviewable support.

• Completion of a bachelor's degree with a major in Accounting, Finance, or a closely related discipline.
• 3+ years of full-cycle accounting experience, including AP, AR, and month-end close.
• Solid understanding of accrual accounting and revenue recognition principles.
• Strong Excel skills (pivot tables, lookups, building and maintaining reconciliations and schedules).
• Experience with accounting software / tools (QuickBooks, Expensify)
• High attention to detail, strong organizational skills, and the ability to meet recurring deadlines.
• Clear communicator who can work cross-functionally with non-finance teams.

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Nice to Have

• Prior experience in a media agency, advertising, marketing services, or other project/retainer-based environment.
• Familiarity with media buying, insertion orders, and client pass-through cost structures.
• Exposure to revenue recognition for service contracts and deferred/unbilled revenue.
• Experience improving or automating accounting workflows.

Currently, GainShare implements a hybrid-remote work model whereby employees are welcome to work from their home office on a regular basis. In-office attendance is required monthly for organizational collaboration meetings and as otherwise agreed upon with your manager. While we anticipate maintaining this hybrid work model for the foreseeable future, the number of days in-office is subject to change.